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System & Field Project Coordinator

Hayden AI

Hayden AI

Kenilworth, NJ, USA
Posted on Tuesday, June 18, 2024

About Us

At Hayden AI, we are on a mission to harness the power of artificial intelligence and machine learning to transform the way governments and businesses address real-world challenges.

From optimizing bus lane and bus stop enforcement to pioneering digital twin modeling and beyond, our innovative mobile perception system empowers our clients to accelerate transit, enhance street safety, and drive forward a sustainable future.

What the job involves

Seeking a highly organized and NetSuite-savvy System & Project Coordinator to join our operations team. You'll play a key role in ensuring smooth daily operations by managing all ERP transactions within NetSuite. This includes overseeing inventory, processing sales orders, and coordinating projects. We're looking for a candidate with a strong understanding of inventory control, order fulfillment, and project management principles, coupled with NetSuite expertise.


  • Manage all aspects of NetSuite administration, including user setup, configuration, and ongoing maintenance.

  • Optimize stock availability by managing inventory levels, replenishment, and allocation.

  • Process sales orders efficiently and accurately, encompassing order entry, fulfillment, and shipment tracking.

  • Facilitate seamless order processing and fulfillment by collaborating with cross-functional teams (sales, finance, warehouse).

  • Utilize NetSuite for project management, including setup, budget tracking, and milestone monitoring.

  • Develop and maintain clear documentation, SOPs, and training materials for NetSuite processes.


  • Bachelor's degree or equivalent experience in a relevant field.

  • Strong understanding of inventory management, sales order processing, and project management principles.

  • Demonstrated proficiency in NetSuite system administration, including user setup, configuration, and potentially customization.

  • Excellent analytical and problem-solving skills to troubleshoot technical issues and implement solutions.

  • Meticulous attention to detail and exceptional organizational skills to manage multiple tasks simultaneously.

  • Strong communication and interpersonal skills to collaborate effectively with various teams and stakeholders.

Benefits and Perks

There are endless learning and development opportunities from a highly diverse and talented peer group, including experts in a wide range of fields (AI, Computer Vision, Government Contracting, Systems & Device Engineering, Operations, Communications, and more!)

  • Options for 100% company paid medical, dental, and vision coverage for employees and dependents (for US employees)

  • Flexible Spending Account (FSA) and Dependent Care Flexible Spending Account (DCFSA)

  • Life, AD&D, Short and Long Term Disability Insurance

  • Aflac Critical Illness, Accident Insurance & Hospital Indemnity Insurance

  • MetLife Legal Plan(s) & Pet Insurance

  • Farmers GroupSelect Auto & Home Insurance

  • 401(k) with 3% company matching

  • Professional development reimbursement

  • Unlimited PTO

  • Hybrid work opportunities

  • Daily catered lunches in our San Francisco office

Hayden AI is committed to creating a diverse and inclusive environment that fosters learning from each other. We celebrate people of diverse backgrounds, experiences, abilities, and perspectives. We are an equal opportunity employer and are committed to providing a work environment free of harassment and discrimination. Hayden AI is also committed to working with and providing reasonable accommodations to individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the interview process. To all recruitment agencies: Hayden AI does not accept agency resumes.

Please do not forward resumes to our jobs alias, Hayden AI employees or any other company location. Hayden AI is not responsible for any fees related to unsolicited resumes.