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Chief of Staff

Hayden AI

Hayden AI

People & HR, Operations
San Francisco, CA, USA
Posted on Saturday, September 9, 2023

Welcome to Hayden AI, where the future is ours to make. From bus lane and bus stop enforcement to digital twin modeling and more, our clients use our mobile perception system to speed up transit, make streets safer, and create a more sustainable future.

Led by experts in AI, computer vision, data science, transportation, and government technology, Hayden AI is pioneering real world problem solving powered by AI and machine learning.

Our mobile perception platform is currently utilized by New York City’s MTA for automated bus lane enforcement. We recently raised $20 million in Series A funding and have been featured in Bloomberg CityLab, Forbes, Smart Cities Dive, and Politico.

Come join us, and help us build a vision-based data platform for smart enforcement and smart cities with our six core values in mind:

  • Customer Focus
  • Passion
  • Collaboration
  • Empowerment
  • Transparency
  • Integrity

Chief of Staff

As the Chief of Staff at Hayden AI, you will improve our company’s operating cadence. We are looking for an exceptional communicator who will create efficiencies between all departments. This will be a highly visible role designed to work in partnership with our leadership team. In addition to serving in several vital capacities, this person will hold our company and leadership accountable for sticking to our goals by setting the framework for success.

While the high-level focus of this role will be to organize ideas, communicate Hayden AI’s vision, and delegate projects and tasks, some of the other various responsibilities will include the following:

Summary Responsibilities:

  • Manage information flow in and out of the CEO’s office. You will be the Gatekeeper for competing priorities or unneeded interruptions to CEO's primary tasks and responsibilities.
  • Develop and lead the daily operations of the executive office.
  • Build and run cadence for leadership meetings, board meetings, and leadership offsites, including structuring and helping to deliver company-wide communication.
  • Lead cross-functional strategic initiatives, facilitate special projects, and ensure action items are executed on behalf of the CEO.
  • Operate at a tactical, strategic, and operational level, handling the oversight of projects that do not neatly fit within the organizational chart or that fall between departments or leadership areas of responsibility.
  • Act as an extension of the CEO and information funnel, filter, and facilitator with internal and external stakeholders.
  • Assist in building out the Executive Assistant program while training and managing EAs.
  • Act as the point of contact for the CEO’s direct reports. Triage all incoming requests for the executive’s time and work collaboratively to ensure his calendar is aligned with the priorities of the organization.
  • Proactively follow up with the CEO’s team if and when goals are not being achieved to determine why objectives are not being met. Provide actionable recommendations for improvement.
  • Promote team integration as well as cross-functional communication and collaboration.
  • Manage key relationships and build a process to track and nurture key stakeholders, investors, and clients
  • Track high-priority initiatives for the CEO to identify any/potential obstacles.
  • Serve as a thought partner and strategic advisor to CEO, standing in on meetings, challenging ideas and offering a different perspective, and following up on action items with the team accordingly.
  • Manage the CEO’s brand & reputation.

Required Qualifications:

  • Master’s degree in business administration, finance, or a similar field preferred.
  • 5+ years of total relevant work experience; with 3+ years managing projects in a dynamic environment. Start-up experience is a plus.
  • Track record of organizing and directing multiple teams and departments.
  • Excellent communication skills, both written and verbal.
  • Highly intelligent, creative, and strategic thinker who anticipates issues and opportunities and effects solutions with the ability to see the big picture with extreme attention to detail; strong analytical skills; disciplined and process oriented
  • Respond to urgent issues, ensuring appropriate actions are taken to address situations.
  • Handle sensitive and high-stakes situations with composure, empathy, and professionalism.
  • Respond to urgent issues, ensuring appropriate actions are taken to address situations.
  • Must be located in the San Francisco Bay area.

Target Salary Range:

  • $120,000-$175,000
  • Company granted equity
  • Company-wide bonus program

There are endless learning and development opportunities from a highly diverse and talented peer group, including experts in a wide range of fields (AI, Computer Vision, Government Contracting, Systems & Device Engineering, Operations, Communications, and more)!

Just a few of our perks include:

  • Options for 100% company paid medical, dental, and vision coverage for employees and dependents (for US employees)
  • Flexible Spending Account (FSA) and Dependent Care Flexible Spending Account (DCFSA)
  • Life, AD&D, Short and Long Term Disability Insurance
  • Aflac Critical Illness, Accident Insurance & Hospital Indemnity Insurance
  • MetLife Legal Plan(s) & Pet Insurance
  • Farmers GroupSelect Auto & Home Insurance
  • 401(k) with 3% company matching
  • Professional development reimbursement
  • Wellness stipends
  • Unlimited PTO
  • Remote work opportunities
  • Home office & technology reimbursement
  • Daily catered lunches in our San Francisco office

Hayden AI is committed to creating a diverse and inclusive environment that fosters learning from each other. We celebrate people of diverse backgrounds, experiences, abilities, and perspectives. We are an equal opportunity employer and are committed to providing a work environment free of harassment and discrimination. Hayden AI is also committed to working with and providing reasonable accommodations to individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the interview process.

To all recruitment agencies: Hayden AI does not accept agency resumes. Please do not forward resumes to our jobs alias, Hayden AI employees or any other company location. Hayden AI is not responsible for any fees related to unsolicited resumes.

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